Room-Based Management
Track every room, tenant, rent status and note in one place.
Built for landlords managing HMOs themselves. Early access now open.
Run your HMOs. Room by room.
RentPrompt helps self-managing HMO landlords organise rent, tenants, rooms, maintenance history and compliance records in one clear workspace.
Portfolio dashboard
HMO operating overview
Total Properties
8
3 active HMOs
Total Rooms
46
42 occupied
Occupancy
91%
4 rooms open
Monthly Rent
£27,400
£4,100 due soon
Operational signals
Rent, maintenance and compliance at a glance
Rent Due This Week
£3,250
5 rooms to review
Open Maintenance
12
5 active works
Compliance Items
18
2 due soon
Rent collection76%
Room occupancy91%
Compliance readiness89%
Recent Activity
Rent update
Room 4 payment marked received
Maintenance
Leak repair note added to Beech House
Compliance
Gas certificate renewal due in 14 days
Next actions
Review arrearsUpload certificateLog repair
HMO admin problem
HMO admin gets messy quickly.
Rent records sit in spreadsheets.
Tenant messages sit in WhatsApp.
Maintenance evidence sits in photos and folders.
Compliance documents sit somewhere else entirely.
RentPrompt brings the core operating picture together by property, room and tenant.
Rent Tracking
See what is due, what has been paid and what needs chasing.
Maintenance History
Store works, costs, photos, dates and contractor notes per property or room.
Compliance Records
Keep certificates, checks and key documents organised and visible.
Product preview
Stay on top of rent, arrears and follow-up.
Track who has paid, who is overdue, who is part-paid and what reminders have been sent, all in one clear workspace.
Rent collection
Arrears and payment tracking
Monthly rent
£2,600
4 rooms tracked
Overdue
£650
1 tenant needs chase
Part paid
£325
£325 remaining
Paid
£650
1 payment received
Room-by-room rent status
12 Alma Road HMO - June rent cycle
RoomTenantStatusPayment note
Room 1John SmithOverdue£650 due
Room 2Sarah AhmedDue soon£650 due in 2 days
Room 3Michael BrownPart paid£325 paid, £325 remaining
Room 4Emma JonesPaid£650 received
Reminder actions
Send reminder, schedule a follow-up, or log a payment chase against the tenant record.
Send reminderMessage sent
Communication history
12 Jun
Rent reminder sent by email
14 Jun
WhatsApp payment chase sent
16 Jun
Tenant replied: will pay Friday
18 Jun
Follow-up reminder prepared
Early access
Join early access
Tell us what you manage and where the admin pressure is highest. We will use this list to invite the best-fit early testers first.
Having trouble seeing the form?Open early access form
Waitlist responses are collected and stored by Tally, the hosted form provider used for RentPrompt early access.
Built from real HMO operating problems.
RentPrompt is being developed around the day-to-day admin challenges faced by landlords who manage HMOs themselves, where visibility, evidence and follow-up matter. The aim is simple: less admin, clearer records and better control across every room.
Want to test RentPrompt?
Join the early access list and help shape the product before launch.